Billing Address: 303 Winding Oak Ln S, League City, TX 77573
Email: Company: Eli@ISTrucking.com
This BROKER/CARRIER AGREEMENT (“Agreement”) is made by and between Instant Safe Trucking, LLC (“BROKER” or “IST”), a Texas limited liability company whose main office is located in League City, TX, and the motor carrier identified in the signature block at the end of this Agreement (“CARRIER”) (BROKER and CARRIER are collectively referred to as the “Parties” or individually as “Party”), and is effective on the date on which this Agreement is signed by CARRIER (“Effective Date”).
WHEREAS, BROKER is licensed by the U.S. Department of Transportation, Federal Motor Carrier Safety Administration (“FMCSA”) in Docket No. MC-047232 to engage in operations, in interstate or foreign commerce, as a broker as defined in 49 U.S.C.A § 13102, arranging for transportation of freight (except household goods), and as a broker only, BROKER arranges transportation serv ices for various shippers, brokers, consignors, consignees, motor carriers with broker authority, and other third parties (individually or collectively “CUSTOMER(S)”). The term CUSTOMER includes each shipper, receiver, consignor, and/or consignee related to each load, regardless of who tenders the freight or makes payment to BROKER; and
WHEREAS, CARRIER holds the operating authority (identified as the CARRIER MC# and/or DOT# in the signature block at the end of this Agreement) (“Operating Authority”) to engage in transportation as a for-hire carrier of property (except household goods) under contracts with shippers, receivers, and/or brokers of general commodities, and shall transport said property under its own Operating Authority and subject to the terms of this Agreement, and CARRIER possesses the necessary competence, expertise, personnel, equipment, licensure, certifications, registrations, and any and all other resources and qualifications necessary to perform the Services (defined below) required in this Agreement in a legal, professional, and safe manner, and makes the representations in this Agreement for the purpose of inducing BROKER to enter into this Agreement; and
WHEREAS, BROKER, to satisfy some of the freight transportation needs of its CUSTOMERS, desires to use the services of CARRIER, on a non-exclusive basis, to pickup, secure, transport, and deliver CUSTOMERS’ freight in compliance with this Agreement (“Services”).
NOW, THEREFORE, for good and valuable consideration, the Parties agree as follows:
1. TERM. The term of this Agreement (“Term”) shall be one (1) year, commencing on the Effective Date, and such Term shall automatically renew for successive one-year periods, unless terminated by either Party. Either Party may terminate this Agreement on 30-days prior written notice, to the other Party, without cause, or as otherwise provided in this Agreement. Either Party may terminate this Agreement immediately upon written notice to the other Party for any breach of this Agreement.
2. CARRIER’S COVENANTS. In performing the Services, CARRIER agrees that it shall, at all times during the Term, and at its own expense, comply with the following covenants:
(a) CARRIER shall provide a sufficient number of drivers, with enough available hours of service, to pick up and deliver the tendered load(s) within the time frame(s) requested by BROKER and/or its CUSTOMERS, without violating the FMCSA hours of service regulations, set forth in 49 C.F.R. § 395.3, or any other Laws (defined below);
(b) CARRIER shall maintain knowledge of and compliance with all federal, state, and local laws and regulations related to the Services (“Laws”), including, without limitation, those laws and regulations related to the transportation of Hazardous Materials, as defined in 49 C.F.R. §§ 172.800, .173, and .397; security; owner/operator lease and lease agreements; loading and securing of freight; implementation and maintenance of driver safety programs (including, without limitation, hiring, controlled substances, and hours-of-service requirements); sanitation, temperature, and contamination requirements for transporting food, perishable, and other products; qualifying, licensing, and training of drivers; implementation and maintenance of equipment safety regulations; environmental or emissions programs in areas in which CARRIER operates, including, without limitation, California Transport Refrigeration Unit (TRU) and Airborne Toxic Control Measure (ATCM); and maintenance and exclusive control of the means and method of transportation, including, without limitation, performance of its drivers and all applicable insurance Laws. CARRIER certifies that any TRU equipment furnished will be in compliance with the in-use requirements of all of California’s TRU regulations. CARRIER will be responsible for any and all fines
assessed against any party, including BROKER and CUSTOMERS, for CARRIER’s failure to adhere, in whole or in part, to any ARB/CTM regulation or any other Laws.
(c) CARRIER shall perform the Services with the highest quality of professional skill and care demanded in the transportation industry, with due diligence, and in the best interest of and to the satisfaction of BROKER and CUSTOMERS, each of which shall be determined by BROKER in its sole discretion.
(d) CARRIER bears the ultimate and exclusive responsibility to manage, govern, discipline, direct, and control its employees, agents, contractors, owner/operators, leasees, and equipment in compliance with all Laws. CARRIER and BROKER agree that the safe, legal, and proper operation of the CARRIER and its drivers shall supersede any requests, demands, preferences, instructions, or information provided by BROKER or CUSTOMERS with respect to any shipment; and if any employee of BROKER or CUSTOMERS requests, demands, or instructs CARRIER to do any act in violation of any Laws, CARRIER shall immediately contact BROKER.
(e) CARRIER shall notify BROKER immediately if its Operating Authority is revoked, suspended, downgraded,
negatively affected, or rendered inactive for any reason, and/or if CARRIER or any related entity is sold, rights or interests assigned, if there is a change in control of ownership, and/or any insurance required by this Agreement is threatened to be or is terminated, cancelled, suspended, or revoked for any reason. If CARRIER performs any Services without proper Operating Authority, then it shall defend, indemnify, and hold BROKER, CUSTOMERS, and related parties harmless under the terms of Section 10 of this Agreement.
(f) CARRIER authorizes BROKER to invoice CARRIER’s freight charges to shippers, consignees, or third-parties responsible for payment.
(g) Any terms of the bill of lading (including, without limitation, payment terms, limitations of liability, and stamped terms) or
CARRIER’s tariffs or circulars that are inconsistent with either the terms of this Agreement or any agreement between
BROKER and CUSTOMERS are superseded by and shall be controlled by the terms of this Agreement.
(h) CARRIER is bound by any agreement entered into between BROKER and CUSTOMERS related to the loads. If CARRIER agrees to perform Services on any loads that involve the transportation of intermodal containers or trailers that are not owned by CARRIER, then CARRIER is fully responsible and liable for (i) ensuring that the container, trailer, and chassis are suitable for transport, including, without limitation, checking the brakes and tires of the trailer or chassis and properly securing containers to chassis; (ii) any loss or damage to the container, trailer, and chassis while in CARRIER’s possession or control; and (iii) complying with any Laws, rail carrier tariffs or circulars, and agreements related to the container or trailer.
(i) CARRIER agrees that this Agreement applies to any load tendered directly to CARRIER by BROKER, as well as any load which CARRIER knows or should have known involved BROKER.
3. BROKER’S COVENANTS. BROKER warrants and represents that it has authority to tender its CUSTOMERS’ freight for transportation under this Agreement.
4. COMPENSATION. CARRIER agrees to perform the Services for BROKER, under CARRIER’s Operating Authority
exclusively, at a rate mutually agreed upon in writing in a IST Rate Confirmation (“Rate Confirmation”), which shall be
incorporated into this Agreement, or by Electronic Communications (defined in Section 20). Additionally:
(a) Any verbally agreed upon rates must be confirmed in a Rate Confirmation or other Electronic Communications.
Notwithstanding anything to the contrary, whether in this Agreement, on a bill of lading, at law, or in any other writing,
CARRIER’s released rates or values, stamped terms, and/or tariff rules or circulars related to rates or compensation
shall not be valid.
(b) As a condition to payment, CARRIER shall submit complete and legible invoices, clean bills of lading, and signed loading or delivery receipts for all Services. CARRIER agrees that BROKER is the sole party responsible for payment of CARRIER’s invoices related to the Services and that, under no circumstances, will CARRIER contact or seek payment from any CUSTOMER or any other party responsible for any payment related to the Services. CARRIER waives any right to collect from CUSTOMERS, unless BROKER provides CARRIER with consent in a writing signed by a vice president or C-level officer of BROKER.
(c) BROKER and CARRIER shall use commercially reasonable efforts to verify the accuracy of all freight charge billings invoiced by BROKER to CUSTOMERS for the Services performed by CARRIER. BROKER shall have the right to audit, from time to time, CARRIER’s freight charges, and CARRIER shall fully cooperate with any audit. BROKER is not required to disclose its charges to CUSTOMERS, commissions, or brokerage revenue, and CARRIER waives its right to receive, audit, and/or review information and documents to be kept as provided in 49 C.F.R. § 371.3.
(d) CARRIER is responsible for any and all additional costs incurred by BROKER when replacement or cover Services are required arising out of CARRIER’s failure to perform the Services as agreed.
(e) CARRIER hereby expressly waives its right to any lien on any freight or other property of CUSTOMERS, except warehouseman lien rights that are exercised in strict compliance with this Agreement.
(f) In any claim by CARRIER against BROKER relating to this Agreement, BROKER’s liability shall be limited to the
lesser of either (i) the freight costs for the particular load as confirmed in writing or (ii) direct damages, but shall not
include consequential, incidental, special, or punitive damages.
(g) Notwithstanding any other provision in this Agreement to the contrary, BROKER may offset against CARRIER’s
pending invoices for any amounts due to BROKER, including, without limitation, those arising from or related to cargo
claims, CARRIER’s breach for this Agreement, or CARRIER’s indemnity obligations to BROKER or CUSTOMERS.
5. DOT SAFETY RATING. CARRIER represents and warrants that it does not have an “Unsatisfactory” safety rating issued by the FMCSA, and shall notify BROKER in writing immediately if its safety rating changes in any way, including, without limitation, a change to an “Unsatisfactory,” “Conditional,” “Unfit,” “Marginal,” or other negative rating. CARRIER shall be responsible for any and all liability and damages asserted against or imposed on BROKER or CUSTOMERS arising out of CARRIER’s violation of this Section, including, without limitation, attorney’s fees, expert costs, and all other related costs.
6. INSURANCE. At all times during the Term, CARRIER shall maintain in effect the following types and amounts of insurance coverage from reliable insurance companies having an AM Best rating of A-VII or better: Automobile (“Auto”) liability $1,000,000; motor vehicle (including hired and non-owned vehicles) $1,000,000 (or $5,000,000 per incident if transporting hazardous materials), which includes coverage for environmental damages and remediation arising out of the release or discharge of hazardous substances; cargo damage/loss $100,000; and Workers’ Compensation with limits required by applicable state law. It is the sole responsibility of CARRIER to ensure compliance with the above limits at all times during the Term. All such insurance shall be written and be required to respond and pay prior to any other available coverage of BROKER or CUSTOMERS. CARRIER shall also comply with the following:
(a) Except as specified above, all insurance policies shall comply with the minimum requirements of the FMCSA and any other Laws. Insurance certificates furnished by CARRIER to BROKER are an affirmative representation by
CARRIER that CARRIER complies with the insurance requirements set forth in this Agreement and all Laws. Nothing in this Agreement shall be construed to limit liability of the CARRIER to the insurance limits set forth above, nor shall any exclusion, declaration, or deductible amount in any insurance policy absolve CARRIER from financial liability for any loss or damage. It is CARRIER’s sold responsibility to abide by the terms and conditions of its insurance policies, and CARRIER shall indemnify, defend, and hold BROKER and CUSTOMERS harmless from any and all liability or claims that arise from or are related to CARRIER’s failure to maintain such coverage or abide by the terms and conditions of such policies.
(b) CARRIER shall furnish BROKER with a certificate of insurance, in a form satisfactory to BROKER, to prove that each coverage specified in this Section is in effect and properly maintained and that neither BROKER nor its CUSTOMERS are obligated to pay premiums for any such insurance. Each certificate of insurance shall name BROKER as certificate holder, additional insured, and loss payee, with a waiver of subrogation in favor of BROKER and CUSTOMERS. In addition, when available, CARRIER shall obtain an automatic additional insured endorsement which shall apply to BROKER. CARRIER must provide BROKER with at least 30 days advance written or e-mail notice prior to cancellation, change, or non-renewal.
(c) CARRIER shall pay all premiums and deductible amounts under any applicable insurance policies. Upon request by
BROKER, CARRIER shall provide a complete copy of all applicable policies along with any exclusions, exemptions, or riders that are not depicted in the governing certificate of insurance. In addition, by signing this Agreement, CARRIER expressly grants BROKER the authority to obtain an actual copy of the policies in effect at the time of any loss directly from CARRIER’s insurance companies, and further authorizes its insurance companies to release to BROKER any and all of CARRIER’s insurance policies requested by BROKER. In the event any issues arise with respect to CARRIER’s insurance, CARRIER agrees to cooperate to the fullest extent possible with BROKER to obtain such information or facilitate communication. CARRIER grants BROKER the right to contact and communicate directly with its insurance companies to the fullest extent of CARRIER’s rights.
(d) CARRIER shall only utilize vehicles and drivers that are licensed, identified, and insured under CARRIER’s own name and insurance policies with the limits specified above. CARRIER is fully liable for any loss or damage not covered by insurance as a result of CARRIER’s failure to comply with this Section, and CARRIER agrees to indemnify, defend, and hold BROKER and CUSTOMERS harmless from and against any such loss or damage regardless of the vehicle or driver used on any shipment tendered to CARRIER by BROKER.
7. HAZARDOUS MATERIAL. If CARRIER accepts BROKER’s or CUSTOMERS’ tender of a load to transport any shipment required to be placarded under Laws for hazardous materials (“Hazmat”), then the additional provisions in Appendix A, including additional insurance requirements, shall also apply for each and every Hazmat shipment.
8. CARGO LIABILITY AND CLAIMS. CARRIER shall issue a bill of lading, listing itself as the motor carrier, in
compliance with 49 U.S.C. §§ 80101-16, 49 C.F.R. §§ 373.101-.105, .201 (and any amendments thereto), for the
property it receives for transportation under this Agreement. CARRIER is fully responsible and liable for the freight
once in possession of it, and the trailer(s) is loaded, even partially, regardless of whether a bill of lading has been
issued, signed, or delivered to CARRIER. CARRIER’s responsibility and liability shall continue until proper and timely
delivery of the shipment to the consignee and the consignee signs the bill of lading or delivery receipt evidencing
successful delivery. The Parties also agree as follows:
(a) Any terms of the bill of lading (including, without limitation, payment terms, limitations of liability, stamped terms, etc.)
that are inconsistent with the terms of this Agreement shall be controlled by the terms of this Agreement. CARRIER’s failure to issue a bill of lading or sign a bill of lading acknowledging receipt of the cargo shall not affect liability of CARRIER. Under no circumstances shall CARRIER execute a bill of lading or any other document which represents BROKER as the party responsible for the transportation or delivery of freight.
(b) If a consignee refuses a shipment or CARRIER is unable to deliver it for any reason, CARRIER’s liability as a warehouseman shall not begin until (i) CARRIER has provided BROKER with 24-hour prior written notice of request for direction and complied with those directions, or (ii) if no direction is received as provided in (i), CARRIER has placed the shipment in either a BROKER-approved public warehouse or in CARRIER’s storage facility utilizing reasonable security measures. No additional costs shall be incurred for storage by CARRIER of shipment not delivered unless agreed upon prior by BROKER and CARRIER in written or in Electronic Communication.
(c) CARRIER shall comply with 49 C.F.R. §§ 370.1-.11 and any amendments, applicable regulations adopted by the FMCSA, and/or any other Laws relating to processing freight loss and damage claims and salvage. In the event goods are compromised or otherwise damaged, BROKER or its CUSTOMER, in its sole reasonable discretion, may determine whether the goods are salvageable, and if salvageable, the value of the salvageable goods.
(d) Except as otherwise provided in this Agreement, all liability standards, time limitations, and burdens of proof regardless of whether the CARRIER has common or contract Operating Authority shall be governed by common law applicable to common carriers, federal transportation Laws, and by the Carmack Amendment codified in 49 U.S.C. § 14706, including on shipments that are exempt from such Laws such as intrastate shipments or shipments of exempt commodities. CARRIER agrees to accept notice of a claim in the form issued by BROKER, including, without limitation, by Electronic Communications.
(e) Notwithstanding the terms of 49 C.F.R. § 370.9, CARRIER shall acknowledge a claim within 15 days of receipt, and pay, decline, or make a settlement offer in writing on all cargo loss or damage claims within 30 days from the receipt of the claim. Failure of CARRIER to pay, decline, or offer settlement within this 30-day period shall be deemed an admission by CARRIER of full liability for the amount claimed and a breach of this Agreement.
9. INDEPENDENT CONTRACTORS. The relationship between BROKER and CARRIER shall, at all times, be that of independent contractors. As independent contractors, the Parties agree as follows:
(a) No terms or conditions of this Agreement, or any act or omission of either Party shall be construed for any purpose to express or imply a joint venture, partnership, principal/agent, fiduciary, or employer/employee relationship between the Parties.
(b) CARRIER and any of its approved carriers or agents shall employ, pay, supervise, direct, discipline, discharge, and assume full responsibility and control over all persons required for CARRIER’s performance of the Services. BROKER has no right to discipline or direct the performance of any driver and/or employee, contractor, subcontractor, or agent of CARRIER. Under no circumstances shall CARRIER or any of its approved carriers, agents, or employees be deemed to be or hold themselves out as employees of BROKER or CUSTOMERS.
(c) CARRIER and BROKER agree that safe and legal operation of the CARRIER and its drivers shall completely and without question govern and supersede any service requests, demands, preferences, instructions, or information from BROKER or CUSTOMERS with respect to any shipment at any time.
(d) CARRIER agrees that a CUSTOMER’s insertion of BROKER’s name as the carrier on a bill of lading is without authorization and in error and shall be for the CUSTOMER’s convenience only and shall not change BROKER’s status or liability as a property broker only, nor CARRIER’s status or obligations as a motor carrier.
(e) CARRIER agrees that any driving directions or routing instructions to or from a CUSTOMER’s location given by BROKER are for informational purposes only. It is CARRIER’s sole responsibility to ensure the directions are appropriate with regard to equipment, route, protection and securement of the cargo, and safe operation of the vehicle(s), and CARRIER assumes and is
fully and exclusively responsible and liable for the route CARRIER actually takes while performing Services.
(f) CARRIER assumes all liability and agrees that it is fully and exclusively responsible for any and all contributions, benefits, taxes, and any other payments which might be expected in an employer-employee relationship, which includes, without limitation, the payment of the following items: any and all taxes under Laws (including payroll taxes), taxes for unemployment insurance, pensions, workers’ compensation and social security for each and every person engaged in CARRIER’s performance of the Services. BROKER is not liable for any obligations specified above and CARRIER shall indemnify, defend, and hold BROKER and CUSTOMERS harmless from any claim, liability, interest, fines, or penalties imposed or asserted against BROKER or CUSTOMERS for any such obligations.
(g) CARRIER agrees that BROKER may, in BROKER’s sole discretion, track any or all shipments with or without
CARRIER’s knowledge by electronic tracking or otherwise.
10. INDEMNIFICATION. CARRIER agrees to defend, indemnify, and hold BROKER and CUSTOMERS harmless from and against any and all claims or liability (including, without limitation, Workers Compensation claims), arising out of or in any way related to CARRIER’s negligence, willful misconduct, acts, omissions, or performance or failure to perform under this Agreement, including, without limitation, claims or liability for cargo loss and damage, theft, delay, damage to property, and bodily injury and/or death. Including Workers’ Compensation claims, CARRIER shall be required to indemnify any party (including BROKER) for claims or liability that are directly and solely caused by the negligence or willful misconduct of that party.
11. BROKER’S ACCOUNTS. CARRIER agrees to treat all BROKER’s CUSTOMERS as BROKER’s accounts during the
Term, making no contact with CUSTOMERS except the minimum level of contact necessary to perform the Services. If
this Agreement is terminated for any reason, CARRIER shall not solicit freight or provide transportation services to any CUSTOMERS for a period of 12 months after the termination date of this Agreement. If CARRIER solicits freight or provides transportation services to any CUSTOMERS in violation of this Section, then, in addition to any other remedies available under the
law (including punitive damages), CARRIER shall also be liable to BROKER for all costs and expenses incurred to enforce this Section, including, without limitation, court costs and attorneys’ fees.
12. CO-BROKERING. CARRIER is prohibited from brokering, re-brokering, co-brokering, subcontracting, transferring, trip leasing, assigning, or interlining the transportation of shipments to any other person or entity conducting business under an operating authority different from CARRIER’s Operating Authority without advance written authorization from BROKER. If BROKER becomes aware of such prohibited activity by CARRIER prior to payment of any compensation otherwise due CARRIER, then BROKER may withhold payment to CARRIER and instead pay appropriate compensation to the motor carrier that actually transported the shipment. Any subcontracting or brokering of any shipment by CARRIER to any third party shall be deemed an assignment of CARRIER’s right to be compensated for that shipment to the third party. Upon BROKER’s payment to delivering carrier, CARRIER shall not be released from any liability to BROKER under this Agreement. CARRIER will be liable for any and all losses or damages (including reasonable attorney’s fees and costs) for violation of this Section.
13. WAIVER AND DISCHARGE. The failure of either Party to enforce any provision of this Agreement shall not be construed as a waiver of such provision or the waiver of the right of either Party to enforce such provision in the future or in any way to affect the validity of this Agreement or any part of this Agreement. To the extent that terms and conditions in this Agreement are inconsistent with Part (b), Subtitle IV of Title 49 U.S.C. (ICC Termination Act of 1995)(the “Act”), the Parties expressly waive any or all rights and remedies they may have under the Act.
14. NOTICES. All notices required or permitted under this Agreement shall be in writing, signed by or on behalf of the Party giving the notice, and sent to the other Party at its main office listed above via certified U.S. Mail, overnight courier with delivery receipt, or facsimile with machine printed proof of delivery.
15. GOVERNING LAW. This Agreement shall be governed by the laws of the State of Texas, except to the extent that federal transportation laws and regulations preempt those laws, without giving effect to conflict of law provisions which would result in the application of any law other than Texas law. The Parties consent to the jurisdiction of the state court located in Harris County, Texas, waive any objection to the jurisdiction of that court, and agree that any dispute between the Parties, including, without limitation, those arising under or related to this Agreement, shall be brought in that court, which shall have exclusive jurisdiction over such dispute. The prevailing Party in any lawsuit between the Parties shall be entitled to all reasonable expenses, attorneys’ fees, and costs (including court costs).
16. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the Parties. The Parties further intend that this Agreement constitutes the complete and exclusive statement of its terms, and no extrinsic evidence may be introduced to reform or change this Agreement in any judicial or equitable proceeding arising out of this Agreement. Any changes to this Agreement must be in a writing executed by both Parties.
17. INVALIDITY OF PROVISIONS / SEVERABILITY. Whenever possible, each provision of this Agreement will be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement is held to be invalid, illegal, or unenforceable in any respect under any applicable law or rule in any jurisdiction, such invalidity, illegality, or unenforceability will not affect any other provision or the effectiveness or validity of any provision in any other jurisdiction, and this Agreement will be reformed, construed, and enforced in such a manner as to make such provision valid, legal, or enforceable.
18. ASSIGNMENT AND DELEGATION. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of both Parties. Notwithstanding anything to the contrary in this Agreement, BROKER may assign this Agreement, whether in whole or part, without notice to or consent of CARRIER, to any entity which controls, is controlled by, or is under common control with BROKER or which acquires all or substantially all of the assets or ownership interests of BROKER, provided that said assignee assumes, in full, the obligations of BROKER under this Agreement.
19. FACTORING. CARRIER shall provide BROKER written notice of any assignment, factoring, amendment, or other transfer of its right to receive payment arising under this Agreement (“Pay Assignment”) at least thirty (30) days prior to the effective date of such Pay Assignment, which may affect BROKER’s payment obligations. BROKER is not obligated to honor any Pay Assignment unless such notice is proper, timely received, and terms are agreed upon by BROKER. At minimum, each written notice shall include the name and address of the factoring company, assignee, or transferee; date signed; date Pay Assignment is to begin; and the terms of the Pay Assignment. Notice is considered delivered upon receipt of written notice by BROKER. BROKER shall have the right to ask for, and CARRIER shall be obligated to furnish, any further documentation BROKER requires in order to satisfy BROKER as to the authenticity and requirements of the Pay Assignment. BROKER’s payment obligations shall not be subject to more than one Pay Assignment at any one time. Any and all Pay Assignments are taken subject to all the terms of this Agreement regardless of when or if BROKER receives a notice of Pay Assignment. CARRIER shall indemnify, defend, and hold BROKER and CUSTOMERS harmless from and against any and all lawsuits, claims, actions, and damages (including reasonable attorneys’ fees, costs, liabilities, and liens) arising from, imposed upon BROKER in connection with, or in any way related to any Pay Assignment. If CARRIER wants to terminate a Pay Assignment, a written release from the CARRIER and the Pay Assignment’s assignee, in a form satisfactory to BROKER’s counsel, must be received by BROKER specifying the terms and date of release. If CARRIER fails to comply with any one of the requirements of this Section, then CARRIER releases and waives any and all right, claim, or action against BROKER and CUSTOMERS for any amount due and owing under this Agreement.
20. ELECTRONIC COMMUNICATIONS. The following terms apply to any and all Electronic Communication (defined below) with BROKER:
(a) During the Term, the Parties anticipate that they will exchange materials and information in electronic form, including, without limitation, through websites, e-mail, fax, text messaging, mobile apps, and other electronic means (collectively “Electronic Communications”), and each Party consents to receiving Electronic Communications related to the Services.
(b) Under no circumstances will BROKER be liable for, and CARRIER hereby expressly waives and releases BROKER
from, any liability for any loss or damage caused by computer viruses, Trojans, worms, or similar programs.
(c) Electronic Communications may contain information that is confidential and subject to legal privilege. Such
Electronic Communications are intended solely for the individual or entity to whom it is addressed and to others who have the authority to receive it, and CARRIER may not, under any circumstances, disclose, copy, or distribute the information without BROKER’s written consent.
(d) BROKER does not make any representation regarding any links and does not endorse the products or services that may be offered from or through any link. BROKER accepts no responsibility for the content or use of information contained in any link.
(e) Unless otherwise noted, Electronic Communications are subject to intellectual property rights of BROKER. Use of the content in web pages, electronic or written publications, smartphone applications, or any other media and/or words, phrases, names, designs, or logos that are BROKER’s trademarks are prohibited without the express written permission of BROKER.
(f) BROKER disclaims all implied warranties, including, without limitation, warranties of compatibility, security, and accuracy, and BROKER will not be liable for any special, indirect, consequential, or punitive damages of any kind arising out of the use of Electronic Communications by CARRIER.
(g) By providing an email address to BROKER, CARRIER is expressly opting-in to BROKER’s promotional email distribution list. CARRIER can opt-out at any time by contacting BROKER via telephone, email, or mail.
(h) CARRIER understands that all calls to or from BROKER may be recorded, and CARRIER consents to being recorded during any and all calls with BROKER. CARRIER waives and releases BROKER from any liability or claim related to calls with BROKER being recorded, and waives any right to obtain a copy of such recording to the extent any such right exists under the law.
21. CONFIDENTIALITY. In addition to confidential information protected by law, whether statutory or otherwise, the Parties agree that all of their financial information and that of CUSTOMERS, including, without limitation, freight and brokerage rates, amounts received for brokerage services, amounts of freight charges collected, amounts of freight charges paid, freight volume requirements, as well as related CUSTOMER information, CUSTOMER shipping or other logistic requirements shared or learned between the Parties and CUSTOMERS shall be treated as confidential, and shall not be disclosed or used for any reason without prior written consent by the Parties. If confidentiality is breached, the Parties agree that the remedy at law, including monetary damages, may be inadequate and that the Parties shall be entitled, in addition to any other remedy available, to an injunction restraining the violating Party from further violation of this Agreement.
22. GENERAL CARRIER DUTIES. CARRIER agrees as follows: (These duties are in addition to any other duties required in this Agreement or in Laws)
(a) Drivers shall check in with BROKER every day (including Saturday, Sunday, and holidays) between 8:00 a.m. and
9:00 a.m. EST, giving their current location and load temperature.
(b) CARRIER shall call BROKER immediately to report any problems related to the Services. BROKER is available 24 hours a day, 7 days a week, 365 days a year.
(c) CARRIER shall report any overage, shortage, or damage at loading or delivery to BROKER immediately upon becoming aware of such overage, shortage, or damage, and CARRIER assumes all liability for failing to so notify BROKER.
(d) CARRIER is responsible for any damage or loss to the product, shipment, or its packaging, and any and all shortages, from the time the shipment, or any portion thereof, first comes into CARRIER’s possession or control at pickup, until the shipment is no longer in CARRIER’s possession or control at delivery.
(e) If any payment for lumper services (loading/unloading) is agreed upon between BROKER and CARRIER, CARRIER must supply a legible unloading receipt with lumper’s full name, address, and contact information accompanied by the BROKER’s authorization number assigned to this particular load. Unless CARRIER provides this information within 24 hours of delivery, CARRIER will not be reimbursed for lumper costs.
(f) For all pallet exchange loads, the number of pallets in and out must be clearly notated on the original bill of lading.
(g) All loads tendered to CARRIER require exclusive use of trailer space solely for the freight related to that particular
load, unless otherwise agreed in writing with BROKER. CARRIER assumes all liability, including, without limitation, any costs incurred by BROKER, caused by CARRIER loading any unauthorized freight on a load.
(h) Any costs incurred by BROKER due to CARRIER being late for pick-up or delivery appointments may be charged to
(i) Any product which must be disposed of must have prior consent from BROKER before being disposed of by any party. If a load is disposed of without prior written consent from BROKER, CARRIER is liable for the entire value of the load, plus any other associated damages. CARRIER is required to remit to BROKER any funds received from salvage and/or insurance.
(j) Before loading begins, CARRIER’s driver must have a sufficient number of load locks or other suitable cargo securing devices to secure the load.
(k) Loads that are sealed at the shipping point are to remain sealed until an authorized person at the receiver breaks the seal. If the seal is broken by an unauthorized person, CARRIER shall be fully liable for the greater of either (i) the invoice amount to CUSTOMER or (ii) the cost of the product. In addition, CARRIER shall also be liable for any other expenses arising from or related to the unauthorized removal of the seal.
(l) CARRIER shall provide a trailer that is in sound mechanical and structural condition, and is clean, dry, free of defects, and suitable in all respects to accept, load, and transport the shipment.
(m) CARRIER shall not, unless expressly authorized to do so by BROKER, contact or communicate directly with CUSTOMER. This includes CARRIER’s agents, representatives, heirs, or assigns. This Section 22(m) shall not prohibit communication with dock workers, as long as such communication is limited to the minimum amount of communication necessary to perform the Services for that load.
(n) CARRIER’s drivers shall not, under any circumstances, use a cellular phone, whether by talking, texting, or otherwise, while operating a vehicle related to the Services.
(o) At all times, CARRIER shall use proper, working equipment acceptable to CUSTOMER, train its personnel in sanitary
transportation practices and document all training, maintain all necessary records, abide by all Laws, and follow all
protocols communicated to CARRIER when transporting human and/or animal food.
23. SURVIVAL. The terms and conditions of this Agreement which contemplate the need for performance after the expiration or termination of this Agreement, which includes, without limitation, provisions regarding indemnification, solicitation of CUSTOMERS, attorneys’ fees, cargo liability, claims processing, and compensation for Services performed prior to termination, shall survive any such expiration or termination of this Agreement.
24. RECITAL PARAGRAPHS / HEADINGS. The statements in the recital paragraphs at the beginning of this Agreement
are true and correct and may be relied upon in this Agreement. However, the Section headings in this Agreement are for convenience only and shall not be used to interpret this Agreement.
25. COUNTERPARTS. This Agreement may be executed in any number of counterparts and by the Parties in separate counterparts, and may be exchanged by Electronic Communications. Each executed counterpart shall be deemed to be an original and all of which together shall constitute one and the same agreement. CARRIER’s execution of the signature page and return of that page to BROKER, shall be evidence that CARRIER has agreed to all of the terms and conditions of this Agreement without change or modification.
Extra Requirements for Hazardous Materials Shipments
For any shipment arranged by BROKER to be transported by CARRIER involving the transportation of hazardous materials or waste requiring vehicle placarding under 49 C.F.R Part 172, et. seq., or any amendment, revision, or other applicable Laws, the Parties agree the following provisions shall apply and shall be included in the Agreement by this reference, in addition to provisions already in the Agreement, to which this Appendix A is attached. Any terms defined in the Agreement have the same meaning in this Appendix.
1. CARRIER represents and warrants that it holds all Federal and/or state permits and registrations necessary to transport hazardous materials or waste and CARRIER shall promptly provide BROKER copies of all documents validating its authority to transport such materials upon BROKER’s request
2. CARRIER represents and warrants that all CARRIER’s drivers who transport hazardous materials or waste are: (a)
properly trained and qualified under all applicable Laws, including, without limitation, 49 C.F.R. §§ 172.000 and 177.800; and (b) have the proper endorsements on their Commercial Driver’s License to transport such materials.
3. CARRIER shall comply with all applicable Laws relating to the transportation of hazardous materials as defined in 49
C.F.R. §§ 172.800, 173, and 397, et seq. (including any amendments), including, without limitation, all applicable security plan requirements and training required by the Department of Homeland Security, the DOT, and all related Laws. CARRIER shall be solely responsible for any violation of any applicable Laws, and shall defend, indemnify, and hold BROKER and its CUSTOMERS harmless from, and pay BROKER on demand for any claims, losses, damages, or liability incurred, including, without limitation, reasonable attorneys’ fees arising from non-compliance.
4. If CARRIER is requested to transport hazardous materials or waste for which CARRIER must maintain $5 million (U.S.) liability coverage under 49 C.F.R. § 387.9 or any other Laws, CARRIER shall procure and maintain, at its sole expense, public liability and property damage insurance from an insurance company authorized to do business in all continental states, Canada, and Mexico, if applicable, insuring CARRIER for at least $5 million (U.S.) per occurrence. Such insurance shall name BROKER as certificate holder and, if requested by BROKER, BROKER and BROKER’s CUSTOMER, each as additional insured and loss payees for any and all liabilities for all bodily injuries (including death) and property damage, including environmental damage due to the release or discharge of a hazardous substance and cost of remediation, arising out of or in any related to CARRIER’s Services.
By signing below CARRIER acknowledges CARRIER has read this Appendix A in its entirety; understands the terms and conditions of this Appendix A; has had the opportunity to consult with legal counsel regarding terms and conditions of this Appendix A; and knowingly, voluntarily, and willfully enters into this Appendix A without any duress or coercion of any kind.
IN WITNESS WHEREOF, the Parties have, through their duly authorized representatives, executed this Agreement, and by signing below, the Parties acknowledge that they have read this Agreement in its entirety; understand the terms and conditions of this Agreement; have had the opportunity to consult with legal counsel regarding terms and conditions of this Agreement; and knowingly, voluntarily, and willfully enter into this Agreement without any duress or coercion of any kind.
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Document Name: Broker/Carrier Agreement
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